What are the 8 wastes of Business and HR?

What does Waste mean, what is DOWNTIME and how does it affect the world of HR?

Toyota created a lean framework with the following 8 lean manufacturing wastes, the acronym for these eight wastes is DOWNTIME. The wastes below are present in all of business processes and if you can address them and strip them out, you will save your teams a lot of time, effort and cost.

Defects

Overproduction

Waiting

Not utilised talent

Transportation

Inventory excess

Motion waste

Excess processing

 

Lets looks at DOWNTIME in a little more detail

Defects
Forms completed incorrectly and then had to be re-completed and resubmitted.

Writing an advert or job description for a hiring manager, only to find out that the location is wrong.

Overproduction

Finding 6 candidates for 4 roles, as per the workforce plan, which is incorrect and those roles no longer exist in the new structure

Poorly applied automation in the Recruitment and HR process

Waiting

Waiting for a colleague in finance to send you the requisition approval before you can begin your job

Unbalanced workloads in a process will lead to bottlenecks

Not utilised talent

Not speaking to the HRBP who used to work in Recruitment, Finance and HR to ask how we can streamline things… they know better than anyone.

Assigning staff members to the wrong tasks

Transportation

Sending internal mail by post and then waiting 24-48 hours for it to arrive…. why are we posting things in 2017? Scan it!!!

Posting contracts out to new employees to sign and return by post.

Inventory

Thousands of HR and new starter packs and documents in a cupboard never to be used

Poor monitoring systems to assess inventory

Unreliable recruitment suppliers

Motion

Driving to the other side of the country for a meeting, to discover you could have dialled in

Walking up to level 4 to speak to someone, because you can never reach them on the phone.

Excess processing

Hiring Manager’s hands being held way too much through a process, because they are too busy, untrained or are being lazy.

Double handling of the same task, eg someone checking someone else’s work, why cant it be done right first time?

Re-entering data

If you would like help discovering and stripping out your DOWNTIME & waste.

Get in touch – Info@improveandconsult.co.uk or here